App Defaults 2023

Inspired by the collection of posts gathered by Robb Knight, here are my app defaults for 2023. I'll keep this as an additional page) that I keep updated should things change.

  • ๐Ÿ“จ Mail Client:
  • ๐Ÿ“ฎ Mail Server:
    • Hover
    • Gmail
  • ๐Ÿ“ Notes:
    • Drafts for everything
    • - for items which need attachments or sharing
  • โœ… Task Management:
    • Drafts for personal wiki
  • ๐Ÿ“ท iPhone Photo Shooting:
  • ๐ŸŒ… Photo Editing / Management:
  • ๐ŸŒค๏ธ Weather: Carrot Weather
  • ๐Ÿ“† Calendar
  • ๐Ÿ“ Cloud File Storage
    • iCloud
  • ๐Ÿ“– RSS
  • ๐Ÿ™๐Ÿปโ€โ™‚๏ธ Contacts:
  • ๐ŸŒ Browser:
    • Safari
  • ๐Ÿ’ฌ Chat:
  • ๐Ÿ”– Bookmarks
    • Safari
  • ๐Ÿ“‘ Read It Later:
    • Safari Reading List
  • ๐Ÿ“œ Word Processing:
  • ๐Ÿ“ˆ Spreadsheets:
    • Numbers for personal
    • Excel for work
  • ๐Ÿ“Š Presentations:
  • ๐Ÿ›’ Shopping Lists:
  • ๐Ÿด Meal Planning:
  • ๐Ÿ“ฐ News:
    • Apple News
    • Google News (in Safari)
  • ๐ŸŽต Music:
    • Apple Music
  • ๐ŸŽ™๏ธ Podcasts:
    • Apple Podcasts
  • ๐Ÿ” Password Management:
  • ๐Ÿ“ฆ Package tracking:
  • ๐Ÿ’๐Ÿปโ€โ™‚๏ธ Social:


A short while ago, I created a new shortcut called Action Health to use with the Action Button on the Apple Watch Ultra. I submitted it to MacStories as part of Automation April, purely to share what had been created and hoped that others might find it useful. To my surprise, I won the Best Health Shortcut this year, something I didn't expect at all.

Truth be told: I actually had forgotten that I had entered it into the contest, as I've been using a different shortcut after putting Action Health into practice. I was finding that I wanted to have access not only to start a workout or log something, but I also several other task-oriented and messaging options at my fingertips. So it made sense to fork the shortcut from the original.

Ultimately, I created ActionCut. This takes all the good from Action Health and adds the additional features that I find myself wanting to do quickly from my wrist: create a task in Reminders, create a note in Drafts, send a quick message to my wife, or add something to our grocery list. The idea here was that it needed to be a simple tap of the button and fast entry so that I can capture quickly and move on. I also took the logging actions from Action Health and moved it into a single menu item; I don't do these as often, so tucking them into a submenu was better. For the task and note entry, I made this shortcut to use the apps I prefer: Drafts and Reminders. But you could also modify this to include other task management and note taking apps too as long as it has Shortcuts support. For each added component, I've made it so that you have to enter text via the keyboard, but you can also then quickly tap the microphone to start dictation. You could modify this to be dictation only, but there are times where doing so is inconvenient.

Now, I know what you're thinking: why not just use complications for this? And the answer here is simple: I might not always have a complication available. Just like the iPhone dock or home screen, real estate on the Watch is a premium. Sometimes I need a travel watch face with other complications, or I need a fancy watch face for a special event. And the Action Button provides me with โ€“ย much like the back tap on the iPhone โ€“ย a way to quickly access these little programs to do more with my watch. And as I think of more options, I can add them to ActionCut going forward, so it's very expandable. I have found that by implementing ActionCut, I'm trying new watch faces just like I tried out new home screens on the iPhone when widgets came and I removed Drafts from my dock, all thanks to this shortcut freeing up space and being tied to a button. The addition of widgets was a huge foundational shift for me on the iPhone, and I'm starting to feel that with the Action Button on my Ultra when using ActionCut.

Action Health โ€“ย A Shortcut for the Ultra

When the Apple Watch Ultra was released, I knew I wanted it. Bigger watch face, insane battery life, the titanium finish, and the Action Button. And it really delivered on three of those things. But the biggest disappointment was the robustness of the Action Button, specifically for me surrounding the single action capability.

The Action Button can do a few things, but only one at a time: start a workout, start a stopwatch, set a waypoint, set a backtrack marker, start a dive, turn on the flashlight, run a shortcut, or do nothing. Rather than have the Action Button be a single function, I wanted it to do multiple things for me.

Shortcuts to the rescue.

I've been tracking โ€“ maybe not always successfully โ€“ย a few different things with shortcuts: my weight, water intake, and caffeine intake. But I also didn't want to lose the ability to quickly start a workout. With a simple shortcut, I can do all these things. It's a simple menu action, with sub-actions inside. Think of it as a menu choice of mini shortcuts. First, you can start a workout form a list of items: upon install, you will be prompted to remove the workouts you don't want to include. It's a tedious process, but you only have to do it once. I also didn't include every workout there, but rather included around 50 of them. The full list is in a comment, so you can quickly add one that is missing. You also can move the items around in the list to have your more frequent workouts near the top of the list.

Weight is an easy one to enter. You're simply prompted for your weight, and then it gets entered โ€“ just make sure you set the right units. Logging water and caffeine were influenced based on the existing shortcuts from the gallery. Simple entry based on common units for both ounces of water and milligrams of caffeine. Nothing too complicated, but something I can quickly run from just my watch.

I know it all seems simple. But it's a little improvement to be able to have more control at my wrist. I don't have to reach for my phone for this, which feels a bit more natural to me. I'm finding that with this simple change, I'm using it more. I'm trying to be better on my health journey, and this is one simple step to making it that much better.

The Action Health is available here, and has been submitted as part of Automation April over at MacStories. If you have an idea for a shortcut โ€“ no matter how trivial โ€“ it's always good to get in on the fun.

*Backs Away Slowly*

I'm not always sure where my thought process starts with certain feelings I have. And generally speaking, I make my peace with that. This can be for many things: home, work, hobbies, etc. Things ruminate for a while, sometimes they go somewhere and sometimes they don't. Sometimes they completely consume me.

It's that last point that really has been on my mind lately: consumption. For better or worse, my consumption level has been indicative of my current mental state: the more stressed/depressed I've been, the more I consume.[1] But in the past six months or so, I've been finding myself consuming the wrong type of content. I've been too focused on certain things, and ultimately have come to the conclusion that many often do โ€“ย this isn't healthy.

Again, not sure where it started, but all of these thoughts came to a head when I had to write recently. Really, that's the words I felt at the time: "I have to do this". I felt that I owed someone somewhere what I had to say. But due to over consumption of other things, I was completely zapped creatively. It felt laborious. It felt like a chore. It felt like a job and no longer a hobby.

Since that time, I've been doing some other things in life that I've done in the past, but are things for which I have a renewed focus โ€“ย woodworking, photography, and music. As my wife set off for a weekend of fun with her gal pals, I set off for a weekend of fun here at home. I found myself lost in creativity with the projects I was undertaking, though they were quite small. I combined the woodworking and photography by framing some shots of what I was doing and having a little fun. I realized that I could catalog my life a little more by only taking a few moments to set up a shot.

And that's really when it hit me: I've spent far too long consuming and not enough creating. The endless checking and scrolling has finally caught up with me, and like anything else that is done too much, it no longer makes me feel good. I feel better for the times I'm doing something meaningful rather than being online. So I'm going to fill my life with more of the things that excite me and fill my cup up rather than view things that bring me down or make me feel longing for something I don't or can't have.

I'm not leaving the internet. I'm not shutting anything down or stepping away for a bit only to come back. I'm just backing away slowly and letting my creativity point me in the direction that feels right to me. This whole new approach feels healthier and has reframed how I'm viewing my life in general. I've picked my head up from looking down, and I'm starting to notice a lot more of the things around me. For the last few years, life has been moving pretty fast. If you don't stop and look around once in a while, you could miss it.

  1. Yeah, this includes food too. Not proud of it, but it's common and normal, and if you're reading this, you should know that as well. โ†ฉ๏ธŽ

A Decade of Drafts

I was a late iPhone adopter. I held on tight to my BlackBerry for way too long. It wasn't until the iPhone 4S that I made my way over to the iPhone. And then a new opportunity really opened up for me โ€“ย the App Store. There was a lot more development happening on iOS than any other platform, and there were new possibilities for me to explore. Of all the apps the App Store had to offer, one of the most transformative apps for me at the time was, you guessed itโ€ฆ Twitter.

Why Twitter? I suddenly had new acquaintances, and a different world opened up for me. I didn't just find some new social network, I found a new community of people. Around this time I started following more people in the Apple community โ€“ Merlin Mann, Rene Ritchie, Seth Clifford and others of the Apple space. I started learning more about personal productivity and apps to help me make my life better. And that's when I got introduced to the single app that has been the most impactful in my life: Drafts.

I bought Drafts in October of 2014. If memory serves, I was introduced to it via Merlin Mann on Back to Work.[1] The concept was simple: Drafts is where your text starts. Capture everything, put it there, then figure out where it goes later. I spent a lot of time texting back and forth with Seth about how versatile the app could be. It was so simple: anything you are going to write down, it goes into Drafts. Have an email you want to write? Start it in Drafts. You have some random thoughts you need to get down? It goes in Drafts. Have a few tasks you need to get done? Yup, it goes there too. Over a short period of time, it started to be more central in my life, and made its way into the dock.

With updates, I started to stretch the capability with URL schemes and JavaScript. At the time, MacStories really started showing off the power that came with Drafts, even though it was still in its infancy in regards to automation. But to my recollection, it was really the first automation anything that I can remember actively wanting to use in my daily life. I wanted to find more uses for it. I started using it for all sorts of things: note taking, list making, task/event capture. It quickly became the central point in my digital life.

As apps like Launch Center Pro, Launcher, and Workflow โ€“ now Shortcuts โ€“ made their way onto the scene, I found more ways to integrate Drafts into my life. There were communities through Twitter,, and even Reddit. All of the excitement drove me more into what I could do and how I could improve life not only for me but for others as well. Drafts was the reason I started writing, something I didn't know I wanted to do at the time. But it was the first thing that made me want to expand my creative interests. I finally hit my stride with all of it.

That's when I started imagining what Drafts could become. I wanted it to break free, to be more extensible and customizable, to have the next evolution and start of a brand new chapter in its history. And that's when Drafts 5 came to fruition. It gave me the opportunity to reach out to Federico Viticci on MacStories to write a major post on the site.[2] I was incredibly proud of that piece, and it's something I look back on fondly. I wrote more posts as new versions were released with new features I felt might help others, then a few more posts on MacStories for some of the major updates. Even though I wrote for me, it didn't hurt that I gained visibility for my work based on what I had created and shared. I've shared countless workflows, how modular the app is, and even how to customize it using themes and syntaxes.

When I look back on my time learning Drafts, using it daily, and evangelizing it as much as I can, I've been so thankful for what it's done for me. It's forged new connections with people across the country, and I have some meaningful, deep friendships as a result. It's allowed me to create, produce, and be more effective than I ever thought possible. Every day, I feel like Iโ€™m making tiny improvements. It's as if I was sculpting something from a block of clay or stone, and shave off a little more each day. It starts to come into focus over time.

At 10 years in, it's an incredibly astonishing feat: still retaining the core of the app โ€“ย capturing text โ€“ and building powerful features surrounding it. Even this far on, I'm still enamored with where Drafts started, how far it's come, and I'm even more excited for its future. Drafts is the single most important app in my life. There's no workflow I have that does not touch Drafts in some way, shape, or form on a daily basis. It's provided more opportunities than I ever thought possible and is the central hub for how I manage my life. As the app has evolved, I'm improving my workflows by adding new or improved functionality over time. As it continues to change over the next 10 years, it's going to be great to see what gets created.

I could find a replacement for many apps I use, but there's no replacement out there for me with the way I use Drafts. This is the only app I could not live without. Greg Pierce has created something truly incredible, and he should be very proud of what he's accomplished. Cheers to 10 years, Greg!

  1. Thanks, Merlin. โ†ฉ๏ธŽ

  2. It even got a mention on Connected #189: Nah, Hummus!, which was quite enjoyable. โ†ฉ๏ธŽ