How to Apply the Note

My day-to-day life is filled with tasks. Work, home, personal — they pile up more than I would like to admit. I’ve been off and on with managing my tasks, the apps I use, and my workflow(s) of getting tasks together.

At the end of 2015, I started to change my behavior: I spent my holiday time off work researching methods, reading articles and books on Getting Things Done. I searched for things to improve workflows at work and at home, improve my task management and find a system that works, and start daily habits that increase productivity.
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Using Action Sets in Drafts

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Drafts has long been in my dock. It is the essential start for almost all of my text: messages, emails, Tweets, notes, post ideas, etc. all start there, and go some where else thanks to the power behind the app’s simplistic interface.

The other day, Gabe over at Macdrifter wrote a great post, Getting Drafts Right for 2016, in which he reviews his setup for the app; I highly suggest you read this post because it gives some very helpful tips when getting started with Drafts (that I won’t be covering here).

Now that I’ve been using the app for a while, I have a few tricks of my own. One of the items listed in Gabe’s post is about not letting your actions pile up.

“Part of the problem I created for myself was an overwhelming number of conduits. My solution was to cut way back to only the actions I use regularly or that do things that the iOS 9 share sheet doesn’t do.”

I must admit, I had that problem for a while too. And while I haven’t gone the same route to reduce the number of actions, I have found something that worked for me — using a method to shrink the Action Lists, while still having a large number of actions available.

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Building Projects in 2Do

Earlier this year I experimented with several task management systems (TMS) for iOS to help me get better organized for both home and work. After a lot of trial and deliberation, I finally found a home in 2Do. Now that I am deeply rooted in my app of choice, I wanted to start getting smarter about getting things done for work. There are projects, both large and small, that I have to manage:

  1. Programs
  2. Compliance Reports
  3. Mundane Reports [1]
  4. Weekly Checklists

And while each of these types have varying levels of importance and complexity, how I input them can be the same by using some powerhouse apps on iOS. Let me show you how I integrate Drafts, Workflow, and 2Do to help me input these projects with ease.
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